I’m finding this to work pretty well and when I first tagged everything it was quite the eye opener how many 3/4 quadrant tasks I actually had in OmniFocus. The Priorities correspond to the Eisenhower matrix with short names to help me think in terms of Importance+Urgency in the matrix. Stalled filters on anything that doesn’t have a priority assigned and therefore I’m probably not looking at it. Next shows me everything available if I’ve cleared out my Today and am looking for something else I could work on. For example, Today shows me everything I’ve chosen to do today in order of priority tag. The perspectives are filtered accordingly.
In practice, I apply two tags to everything: Priority, and one of the others. There’s a screenshot attached of what my Perspectives and Tags look like. So far it seems to be working well for me (~13 days into the year as I write this). I revamped my tags to help me prioritize at the New Year with the Eisenhower Matrix. This is just what I want but couldn’t do before version 3 of OF.
#Omnifocus setup free#
That way I can have the tasks grouped by my priorities the way I want, and free to reorder by dragging within the groups. The presentation settings in my perspective are: Group and sort: Individual actions Group actions by: Tag Sort actions by: Tags order.
#Omnifocus setup mac#
It's a little less universal on the Mac, but there is a Chrome extension, as well as a system share extension for Safari and other native Mac apps. On iOS it simply has a share sheet item that can save pretty much anything from a file to a website. Realistically, everything up to this point is good enough to get you started, but I’m far from done. Over the course of our Omnifocus article series, we will populate the toolbar with perspectives. Omnifocus toolbar setup on the right side. I also have a perspective for prioritized tasks, with tags such as Today, Daily, This week and This month. OmniFocus is very good at getting things into your inbox, whether it be on iOS or macOS. Omnifocus toolbar setup on the left side. Then the project was shown with all its tasks, even the untagged. Instead of choosing ”Tagged with any of”, I chose ”Matches search terms” and set that rule to search for the tag name. After experimenting a bit I found that I could change the filter rule. I tried that for a perspective with prioritized projects, but to me it wasn’t an ideal solution, as only new tasks in the project got tagged automatically, and the existing tasks weren’t shown in the perspective. You can tag projects in the Mac version of Omnifocus, but you have to do it from the inspector. Since OmniFocus has not yet added a feature to allow us to tag Projects or to Prioritize Actions or Projects, I’m curious how others handle prioritization, i.e.
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